Controlled Drugs

 

Controlled Drug Accountable Officer – West Yorkshire

The CD Accountable Officer for Yorkshire and Humber region is Gazala Khan.

CD Destruction Process During COVID-19 Pandemic

• Download the application form below.
• CD Authorised Person Application Form (Word Document)
• CD Authorised Person Application Form (PDF Document)
• Nominate a registered healthcare professional, this could be a pharmacist or a pharmacy technician.
• Work through Part 1 of the form (pre-application checklist).
• The nominated registered healthcare professional should complete Part 2 of the application form (application to act as an authorised witness).
• Submit a list of the drugs to be destroyed as a new destruction request on the CD Portal: www.cdreporting.co.uk and add the reference number to Part 3.
• Email a copy of the completed application form to england.yhcdao@nhs.net.

CD Destruction:  

Requests for an Authorised Witness destruction visit for obsolete stock of Schedule 2 Controlled Drugs will need to be made on the online CD Portal: www.cdreporting.co.uk

Please note visits are undertaken on a rotational basis across the Yorkshire & Humber region and CDAO colleagues will contact you once they are planning to visit your locality.

How To Register:  

Go to the website: https://www.cdreporting.co.uk/reporting/ and click on ‘register’. Enter your details and press submit. You now have log in details to the website.  

The website has a number of functions: 

• Reporting incidents
• Submitting quarterly occurrence reports – NHS Trusts, Hospitals & Hospices
• Submitting controlled drug declarations – GP’s, dentists and private midwives
• Destructions – Requesting an authorised witness to CD destruction. (Independent pharmacies, GPs.) - please note, this function is in development.
• FAQs
• User Forum
• Access newsletters
• Review all your CD submissions
• Export your incidents into Microsoft Excel
• Report an error/query via the ticket system. 

Controlled Drugs: Approved Mandatory Requisition Form

From 30 November 2015 health professionals obtaining supplies of schedule 2 and schedule 3 controlled drugs in the community must use a new mandatory FP10CDF CD requisition form. The form must be used only when stocks of the relevant controlled drugs are to be obtained in the community, including wholesalers. The scope of the form includes pharmacy to pharmacy transfer of stocks. 

Additionally, the Home Office has approved new wording for instalment prescribing.  Click on the link below to view the letter from NHS England.

Controlled Drugs Letter Effective 30th November 2015

 

 

Controlled Drugs: T28 Form

All locations where CD destructions are taking place, should have a T28 form, which is an environmental health record of CD destruction locations. This is free and obtainable online via Gov.uk website here:  

https://www.gov.uk/guidance/waste-exemption-t28-sort-and-denature-controlled-drugs-for-disposal

 

 

West Yorkshire Police Controlled Drug Liaison Officer 

The West Yorkshire Police Controlled Drug Liaison Officer contact is Nicola Brookes:

Nicola.Brookes@westyorkshire.pnn.police.uk

Telephone: 01924 293131

 

Security Advice for Pharmacies 

The National Business Crime Centre, a UK organisation hosted within the Metropolitan Police Service, published security advice for pharmacies during the COVID-19 pandemic.  Although this is written in reference to COVID-19, the key messages are valid even outside of the pandemic. This includes advice on security of the premises, opening and closing times, secure storage, customers and deliveries, and ensuring any incidents are reported to the police. This information is available from the RPS but is accessible to all, including non-members. 

  

Calls requesting information about stock levels  

The police in the UK are aware of telephone calls to pharmacies from persons claiming to be from the police.  Those persons requested information regarding stocks of medicines, storage, security measures and vulnerability.  Whilst calls may be genuine, some are in fact false.   

Community Pharmacy West Yorkshire is aware that pharmacies are getting increasing numbers of requests for an update on current end of life drug stocks.  Pharmacies are reminded to be extra vigilant of any caller asking them for stock levels, particularly of CDs or drugs liable to misuse:  

• Satisfy yourself as to the identity of the caller.  Record the telephone number displayed, if not withheld.
• Ask the person for their full name, where are they based, do they have a landline as well as a mobile.
• Get them to define the nature of their call.  What exactly do they want to know. Take control and direct the conversation.
• Be mindful of the caller asking for quantities of stock held, opening times, number of staff, the location of the CD (Controlled Drug) cabinet or even the layout of the premises or even keyholder details.
• Are they asking about physical security measures, the alarm, CCTV or deliveries from the wholesaler? This should raise your suspicions, or something is wrong.
• If you feel pressured and in order to give yourself more time, ask them to ring back at a specific time.  This will give you time to verify if they are genuine. 

   

 

CD Governance Newsletters

CD Governance Newsletter - June 2015

Last Updated: 6th May 2020